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Wedding Day Management

The Wedding Day Management package is perfect for the budget-conscious couple looking for minimal involvement from a planner to bring everything together for the day of your wedding.

 

1-hour planning meeting to go over wedding vendors and expectations, wedding decor, placement, overall look, room layout, and wedding timeline (4 weeks prior)

 

1-hour planning meeting to review client’s timeline/vendor schedule, and finalize any last minute details (week of wedding)

 

Up to 8 consecutive hours of event day on-site assistance 

Upon arrival we will serve as your single point of contact and coordinate the overall event experience for you and your guests. 

 

Ceremony:

  • Cue the music or musicians to start and end each piece of music

  • Line up the wedding party and make sure each member is fully prepared (i.e. flowers, rings)

  • Direct photographer and videographer efforts

  • Facilitate photos and receiving line before/during the ceremony

  • Oversee communication with guests regarding reception (i.e. location, parking/transportation, and timing)

  • Ensure that clean-up procedure is properly followed

Pre-reception:

  • Serve as the primary point of contact for guest satisfaction and questions

  • Make sure reception space is entirely set-up to client specifications (i.e. layout, centerpieces, candles, table numbers/names, menu cards, gift table, favors, amenities baskets)

  • Manage all communication with caterer (i.e. bar and cocktail hour set-up, timeline of event)

  • Serve as primary liaison with venue coordinator

  • Ensure on-time arrival of all vendors (i.e. caterer, DJ/band, photographer, videographer, photo booth)

Reception:

  • Oversee timeline of events, announcements, and traditions (i.e. wedding party entrance, first dance, toasts, cutting the cake)

  • Work closely with DJ or band to maintain flow of reception

  • Coordinate with caterer on timing of each course or buffet or passed hors d'oeuvres 

  • Settle accounts and distribute gratuities to vendors

  • Place personal items from reception (i.e. gifts, favors, leftovers) into cars or pack up for later scheduled pick up.

  • Ensure that clean-up procedure is properly followed.

Total investment based on 10 hours - $950

Set Up & Clean Up

Our most popular package! This is the perfect package for the couple who have everything mapped out  

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Your wedding decorations will be set up exactly how you anticipated and given our 30+ years of experience will be able to anticipate and quickly resolve any unexpected “big day” scenarios that inevitably pop up.  

 

1 hour planning meeting leading up to the big day to create an itemized worksheet to organize your wedding inventory (4-6 weeks prior to wedding)

 

1 hour planning meeting to review decor, placement, overall look, room layout and to coordinate the transportation of inventory to the wedding location (depending on qty of décor) (1-2 weeks prior)

 

Up to 4 hours of event day on-site assistance 

 including:

  • placement of ceremony items, altar decorations, petals, programs, escort cards, place cards, table numbers, cake cutting items, centerpieces, flowers, champagne flutes, signage, bar decor, engagement photos, basic DIY decor, lawn games, and props, etc.

  • management of the breakdown and clean up at the end of the ceremony / reception

  • securing all decorations and coordinating their return (on site)  to the  appropriate vendor or personal vehicle (to be discussed prior to the wedding)

Total investment based on 6 hours - $650

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The Ceremonial

Herding cats is not always easy, especially when it’s friends and family.  We will organize and run a 1-hour rehearsal, as well as be onsite an hour before your ceremony to make sure everything is according to plan.  We take over so that there is no chaos or confusion, and your wedding party can feel at ease on the big day.  With our 30+ years of experience, we know how to wrangle the flower kids/dogs and/or the family members that don’t have a clue what they should do.  

 

1 hour of on-site coordination service for ceremony rehearsal (1 or 2 days prior)

  • Review program/timing with officiant (if attending) and wedding party

  • Review individual ceremony roles and etiquette of those involved in ceremony

  • Line up wedding party and make any final changes etc.

  • Rehearse the processional/recessional order with all members of the wedding party

2 hours Ceremony on-site assistance ( Wedding Day)

  • Review program/timing with officiant 

  • Help bridal party with any last minute issues etc.

  • Line up the wedding party and make sure each member is fully prepared (i.e. flowers, rings)

  • Cue the music or musicians to start and end each piece of music

  • Direct photographer and videographer efforts

  • Following the ceremony, facilitate photos and receiving line

  • Clean/pack up any décor or items from ceremony 

Total investment based on 3 hours - $350

The Vendor

We match clients with curated, vetted vendors based on vision, style, budget etc. With 30+ years of successful events, we have relationships with reputable, established vendors saving you a lot of research and time.  With the Vendor Package we will help facilitate:

 

Contract Management

We will help you build your vendor dream team and provide options and guidance in the selection of all vendors per your preferences & budget such as:
        o Entertainment /DJ or Band
        o Photographer
        o Videographer
        o Cake
        o Caterer
        o Florist
        o Officiant 
        o Décor/Rentals
        o Lighting
        o Transportation/Valet

In addition, we will serve as the primary point of contact to manage contracts on your behalf (all contracts will be signed by client directly)

 

Vendor Communication and Development of Vendor Schedules

  • attend meetings with vendors as needed / as is appropriate (pending availability- meetings must be scheduled on Monday-Thursday)

  • coordinate with vendors prior to the wedding by creating a detailed day-of schedule

  • confirm arrival time, start time, and strike time of vendors per their contracts

  • disperse schedule to vendors prior to your big day

  • inquire about final payments and balances due prior to or on the day of the wedding

  • review all orders to be delivered or picked up (i.e. rentals, florals, cake, catering, etc.)

  • receive copies of vendor’s insurance policies (aka COIs) & signed venue rules, when necessary

 

Onsite vendor management  

  • Make sure all vendor commitments are fulfilled to your standards

  • Coordinate timing of day’s events with the photographer and/or videographer

  • Coordinate with DJ/Band to establish timing for grand entrance, first dance, cake cutting, bouquet toss

  • Distribute gratuities and/or final payments to vendors on your behalf, if needed

  • Liaison for all vendors and venue throughout the event

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This is our most comprehensive package and is a custom quote.  Prices for most couples range between 1,000 and 2,000.

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